rogramme risk management is a series of processes and activities targeted to identifying, evaluating, responding to, and controlling any threats and opportunities that surround a programme (within a project or business process). Managing programme risks is a great way to make a programme feasible and pave the way for good strategic, operational, project and programme management. Responding to programme threats and opportunities is an integral part of the programme risk management process. In this article we will talk about several ways for responding to programme risks and taking opportunities for improvement project and programme management. Let’s start with responses to programme threats and then describe responses to programme opportunities.
Can you start a new project without having a clear scope statement? Perhaps, you can’t. The project scope management process is required to make a stable foundation for scope. Implementation of the process ensures project success. Project scope management is essential because it helps teams make scope unambiguous and carefully managed. The project scope management process provides a formalized set of procedures for stating, executing, tracking and controlling scope. In this article we’ll focus on the goals and functions of the process. I hope the information written in the article will give a better understanding of project scope management and help you plan and do your projects more efficiently.
How to write a project scope statement document? This question is the central one during the project initiation phase because a well-written project scope statement example is the guarantee that the project description, boundaries, deliverables and approaches are determined and stated in clear and unambiguous terms. In this article we will talk about the project scope statement definition and what sections are included into the scope statement document.
Project Management Plan is not a one-time and permanent document; it’s developed at planning stage and continuously updated throughout the project as new changes occur. Project Management Plan includes definitions of an owner’s objectives, technical requirements, calendars and schedules, resources, budgets, and management actions. PM Plan also gives a foundation to calculate and prove efficiency. In the context of project documentation, PM Plan serves as the basis and outlines the commissioning plan for the complete execution.
Development of project scope involves identification of the three key components, including deliverables, boundaries and requirements.
Project Deliverables: Definition and Examples
Project deliverables definition: A deliverable is a tangible, measurable and auditable output which is expected to be gained or produced to accomplish a project or its part. Defining project deliverables means going a long way toward setting the overall project scope.
Project deliverables examples:
1. An organization is going to train its employees to improve their skills and increase their productivity. The project for employee training will be considered as delivered when employees step through all the stages of the employee training project and show better productivity, so the project deliverables will be: 1) well-trained employees; 2) improved skills; 3) increased productivity characteristics.
2. Implementation of a new billing system in Finance Department can be considered a project. The project deliverables may include: 1) copies of the system are installed on all computers of the department; and 2) all staff members know how to operate and use the new system.
Project Boundaries: Definition and Examples
Project boundaries definition: The boundaries of a project are measurable and auditable characteristics that define what belongs to the project and what doesn’t belong to it. Project boundaries are closely linked to project objectives, they create a holistic project perception, and they define the content of the project in terms of expected results. A clear project boundary statement helps direct the things that are applicable to those areas that are within the project scope.
Project boundaries examples:
1. An organization is going to sell office equipment within The United States. It signs up an agreement with a domestic distributor. This agreement can state a project for selling office equipment and its boundaries will affect USA operations only. All other locations are out of scope (that is out of the defined boundaries).
2. An IT administrator considers installing a new software system on computer workstations of both Finance and Legal departments in some organization. The boundaries of this project for installing the system extend to these two departments only. All other departments of the organization are out of scope.