Project Team Management Planning – An Overview

Project team management (PTM) is a sequence of activities for planning, acquiring, developing and managing team members so that they become more valuable to the project they’re working on. This group of processes describes how to plan for human resource, what needs to be done to select, acquire and build a project team, and how to manage collaborative activities throughout the project lifecycle.

What is Team Management Plan?

By definition, a Team Management Plan formally states the roles, responsibilities, relationships, and skills required for a team to take a given project to completion. It serves as a foundation for developing organization charts and staffing plans. The plan aims to facilitate the management of human resources to make sure the project moves from stage to stage on to its final completion.

Key Activities of Project Team Management Planning


The purpose of a PTM plan is to determine, identify and select human resources that have the necessary skills and knowledge required to undertake project activities under the constraints of schedule, budget, scope and quality. The development of this subsidiary plan pursues the following key goals:

  • Select and acquire human resources with right skills and knowledge
  • Develop team building strategies
  • Manage team activities


Considering these goals, the following smaller objectives can be identified:

  • Create a list skills and abilities required for the achievement of project success
  • Use this list to develop criteria for HR selection
  • Acquire (hire) selected human resources
  • Assemble a project team in which every member is assigned to the appropriate role and responsibilities
  • Manage and control team activities

Key Elements

The PTM plan structure includes the following key elements:

HR Roles and Responsibilities

including respective authorities and competencies that describe what position, rights, activities, and skills each person should have to complete assignments and contribute to the project work progress.

Organization Charts

That give a graphic representation of team members and their relationships with each other in context of the entire work.

Staffing Plan

Including efforts and schedules to identify HR requirements and describes how and when these requirements are to be met. This document consists of the following items:

  • Staff acquisition statement that describes aspects of HR planning.
  • Timeline that represents necessary time frames for team members to perform project activities.

Staff Release Plan

That describes ways and reasons for releasing or dismissing team members from the job and that mitigates HR management risks.

Team Training

Including a staff training plan to develop the skills and abilities of team members. No training can be required if the organization has adequately skilled and experienced personnel.

Recognition and Rewards System

That creates criteria for identifying how to promote desired behavior and reinforce commitment among team members.


Including policies and procedures to protect the team from safety hazards and ensure safe working environment.