Importance of Tracking Employee Training

Importance of Tracking Employee Training

Every organisation has the required skills, rules, regulations, knowledge of organisational workings, etc., that they want each new staff to know and imbibe. They pass this knowledge on through training. The need for training also goes beyond the process of onboarding new staff.

Exercise is also needed throughout the employee’s stay at the organisation. The training may inform staff about current best practises or new requirements from the regulatory agencies. It could also be for upskilling or a refresher course on the rules and regulations of the organisation.

Why You Should Track Your Employees Training

As much as training your employees is essential, keeping track of their training progress is vital. Doing this is efficiently and effectively done with Training Tracking Software. This software helps you keep track of all facets of employee training. Apart from effective monitoring of the training, tracking employees has many other benefits. This article explains a few reasons why you should take tracking the training of your employees seriously.

1. Helps you to be more strategic about your training

Imagine training your employees on something that will not be useful to the job at hand. That would just be a big waste of everybody’s time–both the employee and the organisation.

Keeping track of employee training helps you streamline your training to fit your organisation’s aims, objectives, and needs. You get to see which training is the most useful to the job at hand. You can also see which training units to include, improve upon or scrap totally.

2. Complete and comprehensive training data

Tracking employee training helps you have a centralised record of all your employees’ training. This saves your employees the stress of remembering every training they have undergone, especially if they experience a lot of training. So anytime they need information about the training they have been through, they can always check the records.

3. Helps you track the training progress of your staff

No manager or team leader would be happy to see your team making mistakes that they should have learned about in training. This could happen if they did not complete the training or understand the course, this could happen. Keeping track of your employees’ training helps you know how far and how well your employees are doing and if they understand the course at all. It also helps you know if your employees have completed the required training. You will see who has completed and when they completed the training.

4. Tracking Assessment Results

Most training sessions have assessments that you need to complete before moving on to the next unit. These assessments are essential as they gauge the level of understanding each employee has of the particular department or even the whole training course.

Training tracking is important because it helps you see how your employees performed in training assessments. For example, you can see who struggles to understand the course content or which area most employees are having problems with.

5. More reliable data for performance reviews and promotions

Every organisation carries out performance reviews at intervals. This is necessary to ensure continued efficiency and effectiveness. In addition, having a comprehensive record of employee performance in training provides you with tangible metrics to measure performance. So you don’t end up promoting or rewarding an employee based on feelings or sentiments, but hard facts and figures.

6. Keeping track of certification renewal dates/times

Some certifications or training have an expiry date and have to be renewed periodically. Keeping track of employee training helps you know when to renew these certifications. Some training tracking software even allows you to set reminders so you and the employee do not forget to update these certifications.

7. Safety and compliance improve across the organisation

Safety training is important in every organisation because you don’t want a situation where a staff sues your company if they experience a work accident for negligence. Tracking employee training means that all training, including safety, is recorded.

Therefore, you can always prove that the affected employee went through the required safety training in case of an accident. And that they also passed on assessment, showing that they had understood what the safety course said.

Also, when training is monitored, and employees know this, they will put in the effort to complete the training. And a well-trained employee will comply with all the rules, regulations, and best practises.

8. Onboarding new staff becomes easier

As a result of the actual data that has been derived from tracking employee training overtime, you would be able to create training programs that are concise, useful, and that deliver the best results.

This would make your onboarding process smoother and more straightforward. In addition, the training has already been tested and streamlined into what the new staff would need to integrate into the organisation.

9. Ensures the organisation keeps on running

How would you feel if your business was shut down because one or a few of your staff have not gotten their certifications up to date? Of course, this would hurt, primarily if you have provided a means to acquire that certification, but the team did not take the course.

But if you had been tracking your staff training, you would know when one or two of them have not completed a course or acquired a vital certification. In highly regulated fields, incomplete accreditation of one or some of your staff is enough to warrant the closure of your organisation.

Tracking employee training helps you avoid this by tabs on who needs to acquire the required certification.


Do you want to ensure that the training you give your employees is profitable? Then you need to take tracking employee training seriously. You will achieve a lot more when you follow them. Keeping track of employee training enables you to get the best results. Also, to implement this, you need training tracking software. This software simplifies the task of tracking training for you.

To know more, you can check our blog posts on the best ways to keep track of training for employees.

Jack Grabovski

Jack is a project manager in the field of finance. He is responsible for controlling the various phases of a project from start to finish and coordinating the team's efforts. Jack was born in Ukraine and is currently working for a Polish company.