The project manager is a person who takes the responsibility for organizing and controlling procurement activities under current project. The project manager in close cooperation with the project team will organize procurement of the items required for successful completion of the project. The project manager works with the project management office to identify the procurement items and create a list of the items to be submitted to the purchasing (procurement) department for revision, verification and approval. The department makes the procurement conclusion and sends it to the project manager. The department starts the procurement process with vendor selection.
Considering the mentioned, the project manager is responsible for the following:
- Establishing the procurement process
- Communicating with the project team and holding meetings to discuss the procurement items
- Creating a suggested list of procurement items in cooperation with the project management office
- Submitting the procurement items list to the procurement department for revision, verification and approval
- Receiving the report from the procurement department
The purchasing department is responsible for the following:
- Working with the project manager and receiving the suggested list of procurement items
- Considering all the items in the suggested list and developing the final procurement items list
- Sending the project manager a report on the procurement items verified and approved
- Negotiating with and selecting vendors to acquire the procurement items specified in the respective list